New interface for the MainManager system

My name is Hilmar Steinthorsson and I started working with MainManager in 2001. I know I’m a dinosaur : )

In this blogpost I’m going to recap a little bit the history of the MainManager solution. I will also tell you about the exciting work that is going on at the moment. We are working on a brand new interface for the MainManager system. For the past 18 years I’ve taken part in many redesigns and changes to the MainManager system. I have to say though, that the current design we are working on, is the most exciting yet!

MainManager version 10

When I started working at MainManager, the solution was only available as a Windows program. It was accessible through something called terminal server.  The web technology was on the rise and the goal for MainManager was to design a 100% web-based solution.  That goal was first accomplished in 2010, with the release of version 10. This allowed our customers to work with all their processes on the web for the first time, without the use of a windows program on the side.

MainManager version 11

In 2012 we released version 11 of the MainManager solution.  That version contained a newly designed interface implemented with the latest web technologies available at that time.  We introduced a new process layout that guided the users through a specific process within MainManager. For the past 7 years we have made small adjustments and additions to this interface. Today our customers are using version 11.14 of the MainManager solution. Version 11 has served our customers well for this time, but is starting to show it’s wear and tear, especially with all the exciting new web technology that has emerged over the past few years. Also, the demands of our customers have changed with new devices available, such as powerful smartphones and tablets.  As a result of that we have been working on a complete redesign of the MainManager interface, using all the new technologies available.

 

MainManager version 11 – Setup of sites process

 

Facility Management is a big field that contains a lot of complex processes. The challenge when designing a FM solution is to be able to work with all these processes, while keeping it simple and intuitive for the user of the solution. Through the years we have listened to our customers while also comming up with new ideas internally.  Therefore, when we started working on the redesign of the MainManager interface, we wrote down some design goals that we would try to accomplish throughout the whole process.

Simplify as much as possible

Even though the subject of Facility Management can be a complex subject, it doesn’t mean that the FM system has to be.  In the design of the new interface we have asked the question constantly: “How can we make this as simple as possible for the end user?”. To start with we have broken down the subjects that MainManager offers into independent processes that are predefined and require minimal setup. Each process provides extensive help and guidelines and all relevant settings are readily available.  We have kept all the things that make MainManager great, such as extensive filtering possibilities, grouping of data and accessability. In the new interface though, they are presented in a more non intrusive way.  If you are not using the feature it does not interfere, but access to it is only one click away.

Responsive design

Responsive design is an approach to web design that makes web pages render well on any device and screen size.  In the new design we have used all the latest technologies available, to make every process within the solution usable no matter the device used.

 

The same module on a big screen and a small screen

The same module on a big screen and a small screen

Performance

In today’s world users are used to have access to information within microseconds.  That can be difficult to achieve when dealing with large amounts of data as the MainManager solution does.  We have completely redesigned how we present and work with data within the solution using all the latest client side technologies available.  All unnecessary refreshes have been removed and in those places that need updating of data asynchronous web service calls are used to enhance the user experience as much as possible.

Graphics

For the past years it has been possible to use what we call the 3 graphical worlds in MainManager.  Those worlds are GIS maps, interactive drawings (2D) and BIM models (3D).  It gives the user of a FM system a big advantage to be able to use these graphical worlds within his daily work for viewing information and creating it.  The problem within the current solution is that these possibilities are not as visible as they should be and therefore are not used to their full capabilities.  In the new interface, we have worked on adding these graphical capabilities to every process, by making them readily available no matter where the user is and no matter what he is doing.

 

GIS map used to show buildings

GIS map used to show buildings.

 

Possible to open up a BIM model directly from the map

You have the possibility to open up a BIM model directly from the map.

One click setup

Our goal with the new design is to be able to offer a solution that can be up and running within minutes.  The biggest hurdle in that is to populate the system with the customers relevant data such as their sites and buildings.  Therefore, we have added integrations to the public data services such as Matrikkel in Norway and BBR in Denmark.  With just one click the customer can then populate the solution with the data available in these services.  All import of data has also been redesigned in a way that the user should always have a way to populate the solution with needed data no matter the data source.

User defined

An addition to our new interface, is the possibility for our users to create their own property windows, lists, filters and new fields.  This greatly reduces the cost for our customers since these things don‘t have to be programmed any more.

When

We estimate releasing the new interface for the MainManager system to our customers later this year. We are so looking forward to allowing them to experience a completely new MainManager. Hopefully it will give them the feel of all the hard work and joy that we have poured into it. Until that time I can give you a sneak preview of the new design through this video that shows the Helpdesk process within MainManager.

 

Stay in touch

If you want further information about us, and how the new interface could work for you, please contact us, and subscribe to our newsletter!

 

Until next time I bid you farewell.

Hilmar

Gísli Heimisson has been appointed the CEO of MainManager

Gísli Heimisson has been appointed the new CEO of MainManager.
Gísli has extensive experience from the business sector, he was the COO at MP Bank until spring 2015 and previously the CIO at Glitnir Bank. Gísli has years of experience in information technology and management, both as a buyer and seller. Gísli has played a number of confidential positions and has served on the boards of numerous companies.

Gísli is a 59-year-old engineer Msc. From the Technical University of Denmark. He is married to Þorgerður Ragnarsdóttir nurse.

Heimavellir

On August 23 Heimavellir signed an agreement with MainManager for the implementation and use of the software MainManager. The implementation of the software has already begun and is scheduled to be completed in late Oktober.

MainManager will be connected to Heimavellir‘s Accounting System and will be used to keep track of and work with Heimavellir‘s portfolio, leases and renters.

About Heimavellir

Heimavellir is a lease company focused on long-term rentals for families and individuals. The company has around 450 apartments located all around the country.

More on Heimavellir here : www.heimavellir.is

N1 upgrades and increases it‘s usage of MainManager

Work has begun on updating N1‘s MainManager  to version 11(the newest version). Parallel to the update N1 also decided to start using more of MainManager‘s modules.

On February 25th the new agreement between N1 and MainManager was signed. The update and the implementation of the new modules is sceduled to be completed by the end of May.

N1 wil be using MainManager for:

  • Energy monitoring
  • System monitoring (HVAC systems)
  • Task planning (5 year maintenance scedule for all service stations)
  • Managing service- and lease contracts
  • Complaint and deviation registration
  • Issuing and managing requests
  • A Helpdesk handling all complaints and deviations created on all of it´s service stations

On N1

In April 2007, the oil-company Esso and Bílanaust merged into N1, becoming one of the largest service- and service company in Iceland. With a service network of close to 100 service points, the company provides people and companies with car-related services along with fuel and supplies.

Contra chooses MainManager

On the 19th of February an agreement between Contra and MainManager was signed. The implementation of the MainManager is already under way and the system will be taken into use in May 2015.

Contra will be using MainManager to manage the largest property in their charge; Höfðatorg.

There MainManager will be used to:

  • Monitor energy consumption
  • Create and manage incidents
  • Manage service providers
  • Manage the operation and maintenance of the property
  • Manage lease contracts

 

Contra

Contra is a spezialized asset management company which manages real estate portfolios in cooperation with banks, pension funds, insurance companies and investors.

Almenna Leigufélagið

On Mars 2 Almenna Leigufélagið signed an agreement with MainManager for the implementation and use of the software MainManager. The implementation of the software has already begun and is scheduled to be completed in September.

MainManager will be connected to Almenna Leigufélagið‘s Accounting System and will be used for

  • Issuing and keeping track of Work Orders
  • Creating and keeping track of Incidents
  • Keeping track of Leases and Renters
  • Managing the Property Portfolio

About Almenna Leigufélagið

Almenna Leigufélagið offers long-term housing, a high level of service, security and flexibility. The company handles the leasing of 500 apartments located throughout the capital.

More on Almenna Leigufélagið here : http://www.almennaleigufelagid.is

ICEconsult has moved

On the 27th of May ICEconsult‘s headquarters in Iceland moved to a new office in Bæjarháls 1, 110 Reykjavík.

The new offices are more spacious and more suitable to ICEconsult‘s needs. They contain more meeting rooms, more space for each department to grow and now all of ICEconsult‘s departments are located on the same floor.

ICEconsult chose an open office setting for the new headquarters, since it is known to encourage communication and informal collaboration beween employees. The open office setting makes it easier to expand and will also be less expensive to maintain, whereas maintenance and renovation costs will be kept at a minimum.

MainManager‘s success leads to second place in Fastest Growing Company Award

On 3rd of May the minister of education, science and culture handed ICEconsult the the Federation of Icelandic Industries award „Vaxtasprotinn 2012“ (e. The startup 2012) for being the second fastest growing company in its size catecory in Iceland.

The main milestone on the path to getting this award is the release of MainManager Version 10, which enabled MainManager to be full-fledged, fully web based FM software. Things are now moving fast in Denmark, Norway and UK and we expect to add Sweden and Australia soon. The MainManager team is growing slowly but surely, and the count is now close to 40.

We are now working on many extremely exiting new features. Among those is new workflow oriented user-interface that will increase visibility and productivity. This addition is planned to be included in the release this fall. MainManager will be present on EuroFM 2013. Be sure to visit our booth to get a sneak and peek of the exiting new features.

Links to further information about the award(in Icelandic):

www.si.is
www.vb.is
www.visir.is
www.mbl.is
www.nmi.is
http://rannis.is

Akranes municipality

The municipality of Akranes has decided to use MainManager as their main CAFM system. Akranes will be utilizing the systems core processes, which gives them overview over their facilities and the proper functions to support building maintenance and renovation projects. Included are options for project planning, service contracts, work orders, incident handling and connection to accounting system.

Akranes has indicated that they are looking at implementing other key processes from MainManager, like energy optimization, asset registration and CityDirect.

Facts: Akranes has 6.600 citizens and owns property around 33.800 m2 in total.

The State Alcohol and Tobacco Company of Iceland (ÁTVR)

ÁTVR has chosen MainManager as their CAFM system to support the function of Facilities Management in the organization. To start with ÁTVR will be utilizing the core processes of MainManager to get a better overview of their facilities and to support building maintenance and renovation projects in their 48 retail stores located all over the country.

This includes functions for project planning, service contracts, work orders, incident handling and connection to their accounting system. ÁTVR has the option of increasing the use of MainManager in the near future by adding other key processes, like energy optimization and asset registration, to their current workflow.

Facts: ÁTVR has 48 retail stores and several other buildings, 46.000 m2 in total.