New interface for the MainManager system

My name is Hilmar Steinthorsson and I started working with MainManager in 2001. I know I’m a dinosaur : )

In this blogpost I’m going to recap a little bit the history of the MainManager solution. I will also tell you about the exciting work that is going on at the moment. We are working on a brand new interface for the MainManager system. For the past 18 years I’ve taken part in many redesigns and changes to the MainManager system. I have to say though, that the current design we are working on, is the most exciting yet!

MainManager version 10

When I started working at MainManager, the solution was only available as a Windows program. It was accessible through something called terminal server.  The web technology was on the rise and the goal for MainManager was to design a 100% web-based solution.  That goal was first accomplished in 2010, with the release of version 10. This allowed our customers to work with all their processes on the web for the first time, without the use of a windows program on the side.

MainManager version 11

In 2012 we released version 11 of the MainManager solution.  That version contained a newly designed interface implemented with the latest web technologies available at that time.  We introduced a new process layout that guided the users through a specific process within MainManager. For the past 7 years we have made small adjustments and additions to this interface. Today our customers are using version 11.14 of the MainManager solution. Version 11 has served our customers well for this time, but is starting to show it’s wear and tear, especially with all the exciting new web technology that has emerged over the past few years. Also, the demands of our customers have changed with new devices available, such as powerful smartphones and tablets.  As a result of that we have been working on a complete redesign of the MainManager interface, using all the new technologies available.

 

MainManager version 11 – Setup of sites process

 

Facility Management is a big field that contains a lot of complex processes. The challenge when designing a FM solution is to be able to work with all these processes, while keeping it simple and intuitive for the user of the solution. Through the years we have listened to our customers while also comming up with new ideas internally.  Therefore, when we started working on the redesign of the MainManager interface, we wrote down some design goals that we would try to accomplish throughout the whole process.

Simplify as much as possible

Even though the subject of Facility Management can be a complex subject, it doesn’t mean that the FM system has to be.  In the design of the new interface we have asked the question constantly: “How can we make this as simple as possible for the end user?”. To start with we have broken down the subjects that MainManager offers into independent processes that are predefined and require minimal setup. Each process provides extensive help and guidelines and all relevant settings are readily available.  We have kept all the things that make MainManager great, such as extensive filtering possibilities, grouping of data and accessability. In the new interface though, they are presented in a more non intrusive way.  If you are not using the feature it does not interfere, but access to it is only one click away.

Responsive design

Responsive design is an approach to web design that makes web pages render well on any device and screen size.  In the new design we have used all the latest technologies available, to make every process within the solution usable no matter the device used.

 

The same module on a big screen and a small screen

The same module on a big screen and a small screen

Performance

In today’s world users are used to have access to information within microseconds.  That can be difficult to achieve when dealing with large amounts of data as the MainManager solution does.  We have completely redesigned how we present and work with data within the solution using all the latest client side technologies available.  All unnecessary refreshes have been removed and in those places that need updating of data asynchronous web service calls are used to enhance the user experience as much as possible.

Graphics

For the past years it has been possible to use what we call the 3 graphical worlds in MainManager.  Those worlds are GIS maps, interactive drawings (2D) and BIM models (3D).  It gives the user of a FM system a big advantage to be able to use these graphical worlds within his daily work for viewing information and creating it.  The problem within the current solution is that these possibilities are not as visible as they should be and therefore are not used to their full capabilities.  In the new interface, we have worked on adding these graphical capabilities to every process, by making them readily available no matter where the user is and no matter what he is doing.

 

GIS map used to show buildings

GIS map used to show buildings.

 

Possible to open up a BIM model directly from the map

You have the possibility to open up a BIM model directly from the map.

One click setup

Our goal with the new design is to be able to offer a solution that can be up and running within minutes.  The biggest hurdle in that is to populate the system with the customers relevant data such as their sites and buildings.  Therefore, we have added integrations to the public data services such as Matrikkel in Norway and BBR in Denmark.  With just one click the customer can then populate the solution with the data available in these services.  All import of data has also been redesigned in a way that the user should always have a way to populate the solution with needed data no matter the data source.

User defined

An addition to our new interface, is the possibility for our users to create their own property windows, lists, filters and new fields.  This greatly reduces the cost for our customers since these things don‘t have to be programmed any more.

When

We estimate releasing the new interface for the MainManager system to our customers later this year. We are so looking forward to allowing them to experience a completely new MainManager. Hopefully it will give them the feel of all the hard work and joy that we have poured into it. Until that time I can give you a sneak preview of the new design through this video that shows the Helpdesk process within MainManager.

 

Stay in touch

If you want further information about us, and how the new interface could work for you, please contact us, and subscribe to our newsletter!

 

Until next time I bid you farewell.

Hilmar

New Website

New website – we made it!

After months of intense work on our brand new website, we are now LIVE!

It’s been a really good process for me to work on this project. As a quite new member of the company, it’s been a great way to get to know MainManager and our people a little better! Our values, identity and story, clients and products. Our headquarter is in Iceland, I’m a Norwegian graphic designer, working in the Danish office, an office that sometimes fills up with Icelandic colleagues. A very nice Icelandic man runs the Norwegian office in Oslo. Needless to say, our language/communication is a bit funny at times. My Norwegian is starting to get pretty strange, and my Danish isn’t really that up to speed… Some in the Icelandic office speaks Danish, but not all, so most of the time our company language is English. Or Scandinavian… a great mix of it all.

Anyways, the first version of our new website was made in English. Then we used our combined language skills to translate it into Icelandic, Danish and Norwegian. Our certified partner in the UK is FM180.

The progress of process…

Our last webpage was dated, and a bit difficult to navigate. We wanted the new site to be more up-to-date, more crisp and clean, but most of all, we needed it to be easier to use for existing and  new customers.

As those of you working on various bigger or smaller projects out there might know; even though most of the time things are great, and everything is just working like a dream, at times you hit ‘the wall’. I have had a few bumps on the road. Nothing serious though, and mostly things that gave new knowledge to me – and to my colleagues. I believe that to be a good thing, even if it might feel frustrating at times : )

As most projects, we have been working against the ticking clock at times, trying hard to connect our tree offices, and come together to wrap this up. SO, getting to launch day is such a wonderful feeling! We’re really happy with the result and hope you all will find it easy to use.

Stay in touch

If you need further information about us, and/or our solutions, please contact us, and subscribe to our newsletter!

PS! You are also very welcome to write me a comment

 

New contract in Norway with Trondheim properties

MainManager has signed an agreement with Trondheim Municipality regarding the delivery of our CAFM system. The system shall support work processes for operation, cleaning, maintenance and development. Trondheim property has a digital connection to geological data and associated mapping services, which provides a framework for building basic data for construction and real estate.

Trondheim property has ownership responsibility for buildings such as schools, kindergartens, health & welfare centers and cultural & administrative buildings. In addition, Trondheim property is responsible for approx. 4.000 homes in their buildings, condominiums, unions and foundations. In total this amounts to 1.300.000 m2.

MainManager hits the front page of Bygg-drifteren in Norway

This week MainManager hit the front page of Bygg-drifteren 06.17, a media with a target audience of 8.500 facility managers in Norway.
We are so pleased to read how well our mobile solution has been received by the employees at Statsbygg.
 

”Probably the best beer in the world”

The Carlsberg Group Real Estate department have decided to digitise important areas of the maintenance of their building portfolio. The implementation starts with a pilot project to test and verify future processes before the full implementation of MainManager early 2018, and an expected BIM-import of Carlsberg’s new HQ by early 2020.

MainManager has been chosen to deliver the new digital processes for preventive and reactive maintenance at Carlsberg, and a comprehensive space management module has been added to the solution for the 63.000 m2 of office and warehouse facilities in Copenhagen. Carlsberg is updating and digitising all drawings before they are uploaded to MainManager in the early autumn of 2017.

During the implementation process all employees will be key stakeholders and major contributors to the changes and new processes to be implemented at Carlsberg.  Here at MainManager we are extremely proud to be included in these changes.

Finn Chabert, Real Estate Manager, explains: “In the evaluation of the different IWMS-solutions in the market, it was important that the digitisation of our workspace should make the daily execution of our work much smarter and more agile. We believe that MainManager supports simplicity and that they understand how to make the processes tangible and easy to understand for our employees and colleagues.  Long term, we are also very excited to see how the build of data in MainManager will support informed/smart decision-making in the future.”

www.carlsberg.com

Gísli Heimisson has been appointed the CEO of MainManager

Gísli Heimisson has been appointed the new CEO of MainManager.
Gísli has extensive experience from the business sector, he was the COO at MP Bank until spring 2015 and previously the CIO at Glitnir Bank. Gísli has years of experience in information technology and management, both as a buyer and seller. Gísli has played a number of confidential positions and has served on the boards of numerous companies.

Gísli is a 59-year-old engineer Msc. From the Technical University of Denmark. He is married to Þorgerður Ragnarsdóttir nurse.

EPD and BIM – MainManager shows the way

The International Organization for Standardization (ISO) has initiated an international project with the goal to make Environmental Product Declaration(EPD) data available through Building Information Modeling (BIM).

The project will be based on a joint case study conducted by MainManager in close co-operation with Standard Norway, Standard Danmark, Catenda (Norway), Framkvæmdasýslan (Iceland) and Statsbygg (Norway).

At the ISO commitee meeting for constuction (ISO/TC 59) on October 9th, the decision was made to launch a new international standardization project to make EPD data available in BIM.

An EPD is a concise document which summarizes the environmental profile of a component, a finished product or a service in a standardized manner.

The case study work was made possible by a grant from the Nordic Innovation fund. The group worked diligently for two years on theoretical proposals on how future standards can comply to the digital world within the building industry.

A particular standard was used as a pilot and our findings are now being used as a foundation for the new ISO standard by the ISO commitee.

We are really looking forward participating in the project ahead. Watch the video and learn more about the project.

 

MainManager at the Verk og Vit exhibition

MainManager is participating in the trade exhibition Verk og vit, held 3-6th of March.  The event is held for the third time and is dedicated to the construction industry, municipal planning and public works.

Participating industry companies are around 90 and consist of construction companies, engineering consultancies, import businesses, finance institutions, municipalities, consultancies and various professional industry services companies.

The event will also host lectures about the status of construction of buildings in Iceland as well as other lectures.

We welcome everyone to come and see what software solutions and services MainManager has to offer in facility management.

MainManager wins the tender for SiO

MainManager has won the tender for a Facility Management system for the Student services in Oslo and Akerhus (SiO). The procurement process was extensive and started in June 2015. Approximately 10 other systems/suppliers took part, but in the end SiO signed a contract with MainManager.

The aim of the project

SiO’s objective with the acquisition of a new Facility Management system is to achieve 98% occupancy of the housing stock and to increase customer satisfaction. This will be achived through MainManager’s core processes and a detailed follow up of customer inquiries.

Who are SiO (Studentsamskipnaden i Oslo og Akershus)

SiO is a welfare organisation for students in 26 educational institutions in Oslo and Akershus. It was established in 1939 and is the oldest student union in Norway. Their main task is to offer students products and services. Currently they have 11 kindergartens, 50 dining venues , 5 sports centers and 9000 student apartments, which will increase to 12000 when their new projects will be completed.

ALLIANCE+

ALLIANCE+ has signed a contract for the use of the MainManager software. The software will be used to manage resources and to measure Service Level Agreements (SLA) and Key Performance Indicators (KPI).

Customers of ALLIANCE+ will be given access to MainManager where they can view the status of all the Key Performance Indicators of their Service Level Agreement.

ALLIANCE+ management will be given access to MainManager‘s management portal where they can update and manage their daily tasks through the MainManager app.

ALLIANCE+ is the third largest cleaning company in Denmark and the fifth largest in Sweden. ALLIANCE+ has over 4500 employees responsible for cleaning over 5 million square meters in both countries combined.

Their clients include some of the largest companies in Denmark and Sweden, retail chains, retail stores, shopping centers and companies in all branches of the public sector.