Excellent in Iceland 2019


We are generally a pretty happy crowd here at the Icelandic office, but today is extra special!
Big shoutout to our offices in Denmark and Norway too, we all pull together!

FEELING A LITTLE PROUD TODAY

In September 2019, MainManager received the Fyrirmyndarfyrirtæki í Rekstri (Excellent in Iceland) recognition by Viðskiptablaðið and Keldan. MainManager is among the 3% of companies in the country to receive this award. That is kind of cool!

In order to get listed, companies need to live up to various conditions;
The companies must have delivered a positive return in the 2018 fiscal year. Revenues must have exceeded 30 million IS krónur, assets over 80 million, and the equity ratio must have exceeded 20%. In addition, other factors, like the results from previous year are taken into account.

You can read the special edition of Viðskiptablaðið here.


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SKI 02.19 Cloud – KMD Opus MainManager got listed

In late 2018 we started the initial talks about developing a joint ERP and FM-solution to municipalities with KMD in Denmark. We shared a mutual understanding of the market, and the need for a KMD Opus MainManager was recognized by both parties. Our Proof of Concept was the joint application to participate in the Facility Management software tender process in Aarhus.

In July 2019 we were proud to announce that KDM Opus MainManager had won the competition in Aarhus. The second largest municipality in Denmark – and the 15thmunicipality in the Nordic market using MainManager.

SKI 02.19 Cloud

Now we are taking our cooperation to the next level, having our Facility Management software offer accepted by SKI.

SKI negotiates contract terms for public organizations, so neither the national, regional or local ones, need to invest resources in the long and often complicated process involved in carrying out a tender. As of august 31st KMD Opus MainManager is approved for contracting public institutions directly through the SKI 02.19 agreement covering cloud applications.

OUR JOINT EFFORT HAS PAID OFF

The first two important milestones – Aarhus and SKI 02.19 – have been reached. This fall, sales and marketing at KMD will go to market, launching KMD Opus MainManager to all municipalities in Denmark.

You can read more about SKI in this link. https://www.ski.dk/Viden/Sider/Facts-about-SKI.aspx.

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The secret is out!

Hi there!

My name is Kristian. For 3 weeks I have carried around a very “spectacular secret”, which I am really happy to share with you today; On Tuesday the 28th of May, MainManager officially “ignited” the collaboration with two very important future business partners in Denmark – the Municipality of Aarhus and KMD.

In the foto below you find me – the “happy knight”, in the upper right hand corner – surrounded by decision-makers from the Municipality of Aarhus and KMD. All gathered to sign an important contract.

Great new collaboration

The Municipality of Aarhus is the second largest Municipality in Denmark. They have decided to implement KMD Opus MainManager as a result of an extensive competition process. KMD Opus MainManager is our joint FM-offer to the Municipalities in Denmark, and we feel very proud of this new collaboration.

KMD is the leading distributor of ERP applications to municipalities in Denmark, with a market share of around 70% in the segment. The municipality of Aarhus has a portfolio of more than 2,2 million square meters – and will very soon be the largest client in Denmark, using MainManager. KMD Opus and MainManager has a huge potential in creating outstanding synergies by integrating ERP and Facility Management processes in a joint value proposition to the public market in Denmark.

Scandinavian readers can find more information in this press release from KMD Opus:

Finally a warm thank you to KMD and all my colleagues for their extensive contribution to make this dream come true!

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Travelling to Mid-Norway

CASE: Municipality of Trondheim, Norway

As you might know, MainManager consists of a mix of Norwegian, Danish and Icelandic employees, and we are not necessarily residing in our native country. We have Icelanders at the office in Oslo, and I am a Norwegian ‘gal’ living and working in Denmark. So I always get a little excited, when I get to connect with our clients in Norway. Our yearly ERFA meeting is certainly a nice opportunity. This year’s ERFA was no exception. Our project specialist Henriette and I were seated at the same table as Kenneth Løkslett from the Municipality of Trondheim’s Property department.

Our customer in Mid-Norway

Trondheim Property is the largest unit in the municipality of Trondheim, with close to 600 employees. They are responsible for management, operation, maintenance and cleaning of all 4000 municipal buildings – approximately 1 mill m2. They are also Mid-Norway’s largest owner / developer, and builds for approx. one billion NOK every year. Kenneth – and a couple of his colleagues – participated on last year’s ERFA meeting as brand-new customers. This year he was one of our guest speakers. First of all, he gave us insight in how they will use MainManager software for efficient operation and maintenance, with the help from 2D drawings and municipal mapping. Furthermore, how the 2D drawings likewise will be a great asset to the planning of cleaning tasks in the municipality.

Getting ready for work

Henriette has been working for quite some time on creating interactive 2D drawings of all kinds of buildings managed by the municipality. For now, a total of 919 drawings are ready to be implemented to the system.

One of the 919 drawings – done in 10 seconds…

Working with MainManager

About this time of the year – 26 years ago – I was living in Trondheim. It was my first real home away from home, and I was working at a primary school called Charlottenlund barneskole. It was a great school. What I remember the most, is that the kids were cool, and that the teachers were really, REALLY into soccer – their pride and joy – the city’s team Rosenborg. I finally left Trondheim to live in Iceland for some months, and I fell in love with the beautiful island. Now my Icelandic employer has taken me back to Trondheim. Among other things, because of 2D drawings of my old workplace, Charlottenlund. Henriette was teaching the team at the Municipality of Trondheim’s Property department on how to implement the drawings to MainManager.

Henriette and Berit working their way through implementing the drawings to MainManager

I was there to assist – but also to see how it works in the customers hands. It’s the absolute best way of finding out how to move next, both for us, but more importantly, for the hands-on users in Trondheim, starting up a whole new system. We went home with a lot of feedback, and the group in Trondheim got insights on how to start up their work of implementing their drawings to the MainManager system. To be continued…

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MainManager ERFA meeting 2019

Just before Easter, MainManager arranged this years ERFA meeting.

We were 43 participants from Denmark, Norway and Iceland. And like last year, with speaks from some of our customers – and as something new – a speaker from outside our business circuit; Esmir Maslesa.

Ronni Egebjerg Petersen from Danmarks Nationalbank talked about how their solutions have developed over the years, and how the Bank has solved and structured their solutions for Contract Management.

Esmir Maslesa talked about his findings in his Phd.: “Improving Real Estate Management and Environmental Building Performance through systems and dynamic data”

Kenneth Løkslett from Trondheim Kommune gave us insight on how to place buildings in public maps. Finding ways to identify your property portfolio is fundamental for Property Management.

Heidi Hardis from Københavns Universitet gave us examples on how they work with MainManagers Space Management. She also talked about the experience they have gathered since implementing the Space Management solution in 2018.

Thank you!

To you guys: We are very grateful for how you were sharing your experiences. Not only to us, but to fellow users of our solutions! These meetings are of great value to us – and to other customers – as we always get a little bit further in our quest for making our Facility Management solutions as good as they get. The combination of great speaks with various different takes on Facility Management, and what we got from all our participants during our workshop – both the TOP 5 list of what is the most important for our users, but also all from other more informal input from you – we are definitely ready to continue the work from our part!

Benificial for all

There was representation from all kinds of MainManager users. Some have very different needs, others learned that they are very similar, and that further contact could be beneficial. We have a variety of customers, from those with thousands of m2 property mass, to smaller customers that might just need one module for the time being. We all learn from each other! It was really nice to see the many interactions across the room during the day.

On a more social note, we are also feeling changes are coming. Many of our customers have met a few times now, and I know plans are already shaping for next years meeting. Maybe a meet-up the evening before the ERFA meeting, just to chat over a drink or something. Sounds good to me!

Moving on with our solutions

From different groups within MainManager, I know there has been a lot of eager, to show off bits and pieces from our new and improved web-solution. We really believe in it and we were very happy to feel your enthusiasm! We look forward to sharing further development with you all!

Join us on Facebook and LinkedIn, and you will get the latest news and updates from us. If you want further information about us, and how the new interface could work for you, please contact us, and subscribe to our newsletter!

 

New interface for the MainManager system

My name is Hilmar Steinthorsson and I started working with MainManager in 2001. I know I’m a dinosaur : )

In this blogpost I’m going to recap a little bit the history of the MainManager solution. I will also tell you about the exciting work that is going on at the moment. We are working on a brand new interface for the MainManager system. For the past 18 years I’ve taken part in many redesigns and changes to the MainManager system. I have to say though, that the current design we are working on, is the most exciting yet!

MainManager version 10

When I started working at MainManager, the solution was only available as a Windows program. It was accessible through something called terminal server.  The web technology was on the rise and the goal for MainManager was to design a 100% web-based solution.  That goal was first accomplished in 2010, with the release of version 10. This allowed our customers to work with all their processes on the web for the first time, without the use of a windows program on the side.

MainManager version 11

In 2012 we released version 11 of the MainManager solution.  That version contained a newly designed interface implemented with the latest web technologies available at that time.  We introduced a new process layout that guided the users through a specific process within MainManager. For the past 7 years we have made small adjustments and additions to this interface. Today our customers are using version 11.14 of the MainManager solution. Version 11 has served our customers well for this time, but is starting to show it’s wear and tear, especially with all the exciting new web technology that has emerged over the past few years. Also, the demands of our customers have changed with new devices available, such as powerful smartphones and tablets.  As a result of that we have been working on a complete redesign of the MainManager interface, using all the new technologies available.

 

MainManager version 11 – Setup of sites process

 

Facility Management is a big field that contains a lot of complex processes. The challenge when designing a FM solution is to be able to work with all these processes, while keeping it simple and intuitive for the user of the solution. Through the years we have listened to our customers while also comming up with new ideas internally.  Therefore, when we started working on the redesign of the MainManager interface, we wrote down some design goals that we would try to accomplish throughout the whole process.

Simplify as much as possible

Even though the subject of Facility Management can be a complex subject, it doesn’t mean that the FM system has to be.  In the design of the new interface we have asked the question constantly: “How can we make this as simple as possible for the end user?”. To start with we have broken down the subjects that MainManager offers into independent processes that are predefined and require minimal setup. Each process provides extensive help and guidelines and all relevant settings are readily available.  We have kept all the things that make MainManager great, such as extensive filtering possibilities, grouping of data and accessability. In the new interface though, they are presented in a more non intrusive way.  If you are not using the feature it does not interfere, but access to it is only one click away.

Responsive design

Responsive design is an approach to web design that makes web pages render well on any device and screen size.  In the new design we have used all the latest technologies available, to make every process within the solution usable no matter the device used.

 

The same module on a big screen and a small screen

The same module on a big screen and a small screen

Performance

In today’s world users are used to have access to information within microseconds.  That can be difficult to achieve when dealing with large amounts of data as the MainManager solution does.  We have completely redesigned how we present and work with data within the solution using all the latest client side technologies available.  All unnecessary refreshes have been removed and in those places that need updating of data asynchronous web service calls are used to enhance the user experience as much as possible.

Graphics

For the past years it has been possible to use what we call the 3 graphical worlds in MainManager.  Those worlds are GIS maps, interactive drawings (2D) and BIM models (3D).  It gives the user of a FM system a big advantage to be able to use these graphical worlds within his daily work for viewing information and creating it.  The problem within the current solution is that these possibilities are not as visible as they should be and therefore are not used to their full capabilities.  In the new interface, we have worked on adding these graphical capabilities to every process, by making them readily available no matter where the user is and no matter what he is doing.

 

GIS map used to show buildings

GIS map used to show buildings.

 

Possible to open up a BIM model directly from the map

You have the possibility to open up a BIM model directly from the map.

One click setup

Our goal with the new design is to be able to offer a solution that can be up and running within minutes.  The biggest hurdle in that is to populate the system with the customers relevant data such as their sites and buildings.  Therefore, we have added integrations to the public data services such as Matrikkel in Norway and BBR in Denmark.  With just one click the customer can then populate the solution with the data available in these services.  All import of data has also been redesigned in a way that the user should always have a way to populate the solution with needed data no matter the data source.

User defined

An addition to our new interface, is the possibility for our users to create their own property windows, lists, filters and new fields.  This greatly reduces the cost for our customers since these things don‘t have to be programmed any more.

When

We estimate releasing the new interface for the MainManager system to our customers later this year. We are so looking forward to allowing them to experience a completely new MainManager. Hopefully it will give them the feel of all the hard work and joy that we have poured into it. Until that time I can give you a sneak preview of the new design through this video that shows the Helpdesk process within MainManager.

 

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Until next time I bid you farewell.

Hilmar

New Website

New website – we made it!

After months of intense work on our brand new website, we are now LIVE!

It’s been a really good process for me to work on this project. As a quite new member of the company, it’s been a great way to get to know MainManager and our people a little better! Our values, identity and story, clients and products. Our headquarter is in Iceland, I’m a Norwegian graphic designer, working in the Danish office, an office that sometimes fills up with Icelandic colleagues. A very nice Icelandic man runs the Norwegian office in Oslo. Needless to say, our language/communication is a bit funny at times. My Norwegian is starting to get pretty strange, and my Danish isn’t really that up to speed… Some in the Icelandic office speaks Danish, but not all, so most of the time our company language is English. Or Scandinavian… a great mix of it all.

Anyways, the first version of our new website was made in English. Then we used our combined language skills to translate it into Icelandic, Danish and Norwegian. Our certified partner in the UK is FM180.

The progress of process…

Our last webpage was dated, and a bit difficult to navigate. We wanted the new site to be more up-to-date, more crisp and clean, but most of all, we needed it to be easier to use for existing and  new customers.

As those of you working on various bigger or smaller projects out there might know; even though most of the time things are great, and everything is just working like a dream, at times you hit ‘the wall’. I have had a few bumps on the road. Nothing serious though, and mostly things that gave new knowledge to me – and to my colleagues. I believe that to be a good thing, even if it might feel frustrating at times : )

As most projects, we have been working against the ticking clock at times, trying hard to connect our tree offices, and come together to wrap this up. SO, getting to launch day is such a wonderful feeling! We’re really happy with the result and hope you all will find it easy to use.

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PS! You are also very welcome to write me a comment

 

New contract in Norway with Trondheim properties

MainManager has signed an agreement with Trondheim Municipality regarding the delivery of our CAFM system. The system shall support work processes for operation, cleaning, maintenance and development. Trondheim property has a digital connection to geological data and associated mapping services, which provides a framework for building basic data for construction and real estate.

Trondheim property has ownership responsibility for buildings such as schools, kindergartens, health & welfare centers and cultural & administrative buildings. In addition, Trondheim property is responsible for approx. 4.000 homes in their buildings, condominiums, unions and foundations. In total this amounts to 1.300.000 m2.

MainManager hits the front page of Bygg-drifteren in Norway

This week MainManager hit the front page of Bygg-drifteren 06.17, a media with a target audience of 8.500 facility managers in Norway.
We are so pleased to read how well our mobile solution has been received by the employees at Statsbygg.
 

”Probably the best beer in the world”

The Carlsberg Group Real Estate department have decided to digitise important areas of the maintenance of their building portfolio. The implementation starts with a pilot project to test and verify future processes before the full implementation of MainManager early 2018, and an expected BIM-import of Carlsberg’s new HQ by early 2020.

MainManager has been chosen to deliver the new digital processes for preventive and reactive maintenance at Carlsberg, and a comprehensive space management module has been added to the solution for the 63.000 m2 of office and warehouse facilities in Copenhagen. Carlsberg is updating and digitising all drawings before they are uploaded to MainManager in the early autumn of 2017.

During the implementation process all employees will be key stakeholders and major contributors to the changes and new processes to be implemented at Carlsberg.  Here at MainManager we are extremely proud to be included in these changes.

Finn Chabert, Real Estate Manager, explains: “In the evaluation of the different IWMS-solutions in the market, it was important that the digitisation of our workspace should make the daily execution of our work much smarter and more agile. We believe that MainManager supports simplicity and that they understand how to make the processes tangible and easy to understand for our employees and colleagues.  Long term, we are also very excited to see how the build of data in MainManager will support informed/smart decision-making in the future.”

www.carlsberg.com